Every Tool You Need,Beautifully Designed
Explore every feature of Polivents — from instant planning tools and team collaboration to branded client portals and the command-center dashboard.
Your Command Center
16 Powerful Tabs, One Dashboard
Every aspect of wedding planning, organized and accessible from a single, elegant interface.
Dashboard
Command center with today's focus, overdue tasks, unread messages, and wedding countdown cards.
Every Guest Detail, Perfectly Organized
From RSVPs to dietary restrictions, seating charts to transport — manage every aspect of your guest experience in one elegant view.
Smart RSVP System
Magic links for passwordless RSVP. Guests confirm, select meals, and share dietary needs in under 60 seconds.
13 Dietary Tags
Vegan, gluten-free, halal, kosher, nut-free, and 8 more tags with full allergen tracking.
Analytics Dashboard
Real-time RSVP donut chart, meal breakdown bars, and group distribution analytics.
PDF Exports
Guest list, dietary summary, and seating chart — all as branded, magazine-quality PDFs.
Smart Tools
11 Tools That Think Like a Senior Planner
Automate the heavy lifting. Every output is fully editable before saving — you always have the final word.
Wedding Weekend Generator
Generates 8–15 curated events for a full wedding weekend. Edit every detail before saving.
Vendor Email Drafts
13 email templates with 5 tone options. Professional vendor emails written in your voice, ready to send.
Style Guide Generator
Upload images or Pinterest links. Get back colors, florals, textures, typography, and a downloadable PDF.
Task List Generator
Auto-generates a complete planning timeline with tasks, priorities, and due dates.
Wedding Health Score
Real-time score with actionable recommendations. One-click to create a task from any suggestion.
Smart Nudges
14 types of context-aware prompts: empty budgets, pending RSVPs, missing vendor info, and more.
Welcome Guide PDF
Magazine-quality PDF with travel, timeline, venue info, and FAQs for your couples' guests.
Budget Analysis
Smart budget recommendations and allocation suggestions based on wedding style and guest count.
Proposal Generator
Paste your meeting notes and get a polished tiered proposal with pricing tiers and line items.
FAM Visit Emails
Generate professional venue outreach emails for familiarisation visits. Choose tone and customize before sending.
AI Task Lists
12 role presets — from lead planner to DJ. Role-specific task lists with priorities, ready in seconds.
Your Vendor Network, Fully Connected
A complete vendor directory with per-wedding assignments, payment milestones, reviews, and ready-to-send emails — all in one place.
Global Directory
Store vendor details, bank info, categories, and ratings. Dynamic category management.
Payment Milestones
Track deposits, balances, and commissions. Payment method tracking with card/transfer/cash.
Vendor Reviews
Rate quality, reliability, communication, and value after each wedding. Track rehire potential.
Email Drafts
13 email templates with 5 tones. Professional vendor emails written in your voice, ready to send.
Stunning Proposals, Signed Digitally
Create tiered proposals with line items, draft them from your meeting notes in seconds, and collect legally-binding e-signatures — all within Polivents.
Tiered Pricing
Build Gold, Silver, Bronze tiers with custom line items, descriptions, and pricing per tier.
From Notes to Proposal
Paste your consultation notes and get a polished proposal with intelligent pricing suggestions in seconds.
E-Signatures
Couples review and sign proposals digitally. Track signature status and receive instant notifications.
Reusable Templates
Save your best proposals as templates. Clone and customize for new couples in seconds.
Vendor Portal, Controlled Access
Give vendors their own secure portal with token-based access. They see only what you share — timelines, guest counts, documents, and assignments.
Token-Based Access
Generate unique portal links for each vendor. No passwords or accounts needed — just click and collaborate.
Controlled Permissions
Choose exactly which sections each vendor can see: timeline, guest count, documents, or vendor list.
Vendor Assignments
Vendors see their specific wedding assignments, deliverables, and payment milestones at a glance.
Activity Tracking
Know when vendors last accessed their portal. Track engagement and follow up as needed.
Venue Relationships, Nurtured & Tracked
Track familiarisation visits to venues, rate your experiences, log detailed notes, and send polished outreach emails in one click.
Visit Tracker
Log every venue visit with date, contact, notes, and star ratings. Build your venue knowledge base.
Email Outreach
Generate professional outreach emails to venue contacts. Choose tone and customize before sending.
Venue Ratings
Rate venues on overall quality. Track which venues impressed you most for future recommendations.
Venue CRM
Maintain relationships with venue contacts. Track follow-ups and build long-term partnerships.
Seamless Guest Logistics
Coordinate flights, shuttles, and vehicle assignments for every guest — automatically generated from your event schedule.
Trip Management
Create transport trips linked to events. Manage routes, departure times, and locations.
Vehicle Assignments
Assign guests to specific vehicles with capacity tracking. See who's on each shuttle.
Auto-Generate from Events
One click generates transport trips from your event schedule. No manual setup needed.
Travel Info Hub
Guests see their transport details in the guest hub alongside hotel and flight info.
Seating Charts, Solved in Seconds
Set simple “Keep apart” or “Keep together” rules for any two guests — divorced parents, exes, best friends, tight-knit families. A conflict-free seating plan builds in seconds, respecting capacity, dietary clusters, sides, and children.
Keep Apart Rules
Divorced parents, exes, feuding relatives — tag pairs to never sit at the same table. These are treated as hard constraints.
Keep Together Rules
Best friends, tight-knit families, couples — they’ll be seated at the same table or adjacent ones whenever possible.
One-Click Optimise
Click “Optimise” and everyone reseats in 10 seconds — honouring rules, capacity, sides, dietary clusters, and couples.
Live Conflict Alerts
Red banners show exactly which rules are currently broken. Fix them in a click or let the system resolve them.
Run the Wedding Day From Your Phone
Mobile-first live coordination. Track every vendor and team member's status, broadcast updates instantly, log issues with photos, and check in guests as they arrive — all from one screen.
Live Timeline
"Happening now" and "up next" cards auto-advance through your day. Never miss a cue.
One-Tap Check-Ins
Mark vendors and team members as arrived, setup complete, delayed, or in issue — all with a single tap.
Instant Broadcasts
Push announcements or SOS alerts to your entire team. Everyone sees it instantly in-app.
Photo Issue Log
Snap a photo, tag severity, and assign. Track every issue from open to resolved with timestamps.
Save Thousands, Without the Guesswork
A senior planner's eye on every wedding budget. Every category, expense, and vendor contract gets reviewed — surfacing specific trim suggestions, ready-to-send renegotiation emails, and reallocation moves with exact amounts and rationale. Apply any action with a single click.
Trim With Rationale
Not vague tips — exact dollar reductions per category with WHY it works and the risk level. Apply any new estimate instantly.
Renegotiation Drafts
Polite, professional emails to each vendor proposing a specific target saving. Copy, customise, send.
Smart Reallocations
Move money from under-spent categories to where it matters most. See the rationale before you approve.
Target Your Savings
Tell it exactly how much you need to save, or let it find opportunities across the whole budget automatically.
Every Event, In Your Phone Calendar
Every wedding you manage has its own private calendar feed — for you, for the couple, and for each vendor. Subscribe once to Google, Apple, or Outlook and every change updates automatically. No more forwarding dates, re-importing, or hunting for the latest timeline.
One-Click Subscribe
Big buttons for Google, Apple, and Outlook. Couples and vendors are syncing in under 10 seconds — no tech support tickets.
Live Auto-Sync
Change a ceremony time, add a rehearsal, reschedule a vendor meeting — every subscribed calendar updates within minutes.
Scoped Per Role
Planners see everything. Couples see events, rehearsals, vendor meetings. Vendors only see their assigned slots. No noise.
Event Invites By Email
Send a .ics calendar invite from any event card. Recipients tap "Add to calendar" and it drops straight into their phone.
Couples Pay You Not Polivents
Connect your own Stripe account in 2 minutes. Invoices become pay-now links, couples check out with Apple Pay or cards, and the money lands directly in your balance. We add a tiny 0.5% platform fee on top of Stripe's standard processing — far below HoneyBook and Dubsado.
Your Stripe, Your Money
Every payment flows through your own Stripe account — your merchant of record, your payout schedule, your dashboard. Polivents never holds funds.
Just 0.5% Platform Fee
We add a flat 0.5% on top of Stripe's standard 2.9% + 30¢. Compare to HoneyBook (up to 3.5%) or Dubsado (1–3%). Taken automatically — no invoices to pay us.
Pay-Now Invoice Links
Generate a Stripe checkout link straight from any invoice. Copy it into an email, SMS, or WhatsApp — couples pay in 30 seconds on any device.
Payouts on Your Schedule
Funds hit your Stripe balance instantly and payout to your bank daily, weekly, or monthly — whatever cadence you set inside Stripe.
Every Wedding Becomes a 5-Star Review
Fourteen days after the last dance, a beautifully-branded email lands in your couples' inboxes — asking them to share their story. If they don't reply, a gentle nudge follows. Every testimonial becomes part of a stunning public wall of love that does your selling for you.
Perfectly Timed
Fourteen days post-wedding — long enough for couples to settle back in, short enough that memories are still vivid. The sweet spot for heartfelt reviews.
Branded Email, Your Voice
Every request uses your logo, your colours, and your sending address. Couples receive what feels like a personal note from you — not a platform asking for a rating.
Gentle Automatic Nudge
If a couple doesn't reply in 7 days, a warm reminder goes out — once. No spam, no pressure. Planners who nudge collect 2.3× more testimonials.
Public Wall of Love
Approved testimonials display on a gorgeous public page you can link to from your website, emails, and Instagram. New leads see the social proof before they even ask.
Never Get Caught By the Weather Again
From the moment a wedding is booked, Polivents quietly tracks the climate outlook for that exact venue and date. As the day approaches, we switch to a live 16-day forecast — and if rain, heat, or high winds appear, venue-specific contingency plans draft themselves for you to review. No more 2 AM panic when the forecast turns.
Climate Outlook, Day One
Booked a wedding 14 months out? We already know the typical high, low, rain probability, and wind for that date — built from 10 years of historical data at the exact venue coordinates.
Live 16-Day Forecast
The moment the wedding moves inside the 16-day window, we switch from climate averages to a live hourly forecast. The day card shows temperature, precipitation, UV, sunrise and sunset times at a glance.
Smart Alerts That Matter
Only flags conditions that actually threaten the day: 40%+ rain risk, winds over 35 km/h, thermal extremes, thunderstorms. Colour-coded severity so you know instantly if action is needed.
Contingency Planner
One click generates venue-specific recommendations: which vendors to call, which rentals to add, which timeline blocks to shift, and a ready-to-send note to guests about attire and what to bring.
Venue-Accurate, Not Regional
We geocode the exact venue address — so a rooftop in downtown Miami gets its own forecast, not Florida's. Precision matters when you're 60 minutes from sunset.
Surfaces Where It Matters
The weather card lives on the planner wedding dashboard AND the couple's portal — so everyone sees the same truth, and no one is surprised on the day.
A Branded Experience Your Couples Will Love
Every couple gets a personalized dashboard with tasks, budget overview, vendor info, and a branded guest hub — no app downloads required.
Branded Guest Hub
Your logo, colors, and domain. A stunning portal your couples will love sharing with guests.
RSVP with Magic Links
No passwords, no app downloads. Guests click a link and RSVP instantly.
Menu Selection
Multi-course menu with 13 dietary tags. Guests choose meals during RSVP.
Travel & Stay Info
Hotel recommendations, transport coordination, and travel logistics all in one place.
Event Timeline
Beautiful editorial-style timeline showing every event, dress code, and venue detail.
Announcements
Share updates with guests via the hub. Support for images, videos, and styled messages.
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