Book More Weddings.Plan Them Faster.
Your timelines build themselves in 60 seconds. Couples get a branded portal they love. You get your evenings back.
6+ hrs
Saved per wedding / week
60 sec
Instant timelines
100%
White-label branding
0
Learning curve for couples
Why Switch?
Polivents vs. Everything Else
| Feature | Polivents | General CRMs | Spreadsheets |
|---|---|---|---|
| Branded couple & guest portal | |||
| Instant timelines, budgets & vendor emails | |||
| Tiered proposals with e-signatures | partial | ||
| Vendor collaboration portal | |||
| FAM visit tracking & outreach drafts | |||
| Guest RSVP with 13 dietary tags | |||
| Seating linked to dietary needs | manual | ||
| Smart seating with relationship rules | |||
| Budget optimiser (trim, reneg, reallocate) | |||
| Calendar sync (Google/Apple/Outlook .ics feeds) | |||
| White-label PDFs, emails & portals | |||
| AI task lists for 12 vendor roles | |||
| Day-of coordination sheets | manual | ||
| Live day-of command centre (mobile) | |||
| Vendor payments & deposit tracking | partial | manual | |
| Integrated Stripe payments (your account, 0.5% platform fee) | partial | ||
| Contracts with e-signatures | |||
| Email sequences & automations | |||
| Auto testimonial requests 14 days after the wedding | |||
| Weather intelligence with contingency planning | |||
| Leads & inquiry CRM | |||
| Built exclusively for weddings | |||
| Low 0.5% platform fee (vs 2.5–3% elsewhere) |
How It Works
Live in Under 10 Minutes
Set Your Brand
Upload your logo and pick your colours. Every PDF, portal, and email your clients see looks like your own custom app.
~5 minAdd a Wedding
Create or import from a spreadsheet. A full timeline, budget breakdown, and task checklist generate instantly.
~2 minInvite Your Couple
One email gives them a branded portal with tasks, budget, vendors, and messaging. Guests get a magic-link hub for RSVPs.
~1 minFeatures
Every Feature Solves a Real Problem
The Busywork? Handled.
Timelines in 60 seconds. Vendor emails in 5 tones. Budget suggestions. Style guides from Pinterest. Smart nudges before things slip.
Your Brand on Everything
Logo and colours flow through every PDF, email, portal, RSVP page, contract, proposal, and invoice. Your clients never see our name.
Proposals & Quote Builder
Create tiered proposals (Essential, Standard, Premium). Import notes from any app — a polished proposal drafts itself. Couples compare tiers and sign with a digital signature.
Vendor Collaboration Portal
Give each vendor a secure portal link with controlled permissions. They see timelines, events, and deliverables — and can upload documents directly.
FAM Visit Manager
Track venue familiarisation visits from wishlist to partnership. Record impressions, pros & cons. Outreach emails, thank yous, and referral proposals generate in one click.
Budgets & Vendor Payments
Real-time tracking per wedding. Deposit deadlines, payment milestones, financial reports. Couples see their budget in their portal.
Budget Optimiser
Runs a full senior-planner review of every category, expense, and vendor contract. Returns specific trim suggestions with amounts, ready-to-send renegotiation emails, and reallocation moves — apply any action with one click.
Guests, Menus & Seating — Linked
13 dietary tags connected to RSVPs, meal selections, and seating charts. Export a caterer-ready summary in one click.
Smart Seating
Set "Keep apart" / "Keep together" rules between any two guests — divorced parents, exes, best friends, tight-knit families. A conflict-free seating plan builds in seconds, respecting capacity, couples, sides and dietary clusters.
A Portal Couples Rave About
Tasks, budget, vendors, documents, contracts, proposals, questionnaires, and messaging — all in one branded dashboard.
Guest Hub That Runs Itself
Magic-link access — no app, no password. RSVP, select meals, check travel info, view announcements. Real-time analytics.
Email Sequences & Leads
Kanban lead pipeline. Automated drip sequences for inquiries, milestones, and post-wedding follow-ups — signed with your name.
Day-of Command Centre
Run the wedding day from your phone. Live timeline, one-tap vendor & team check-ins, SOS broadcasts, guest arrivals, and an issue log — all visible to your team in real time.
Testimonial Automation
Every completed wedding automatically triggers a warm, branded review request 14 days later — then a gentle nudge if no reply. Collected testimonials display as a stunning public wall of love.
Weather Intelligence
16-day forecast for imminent weddings — historical climate outlook for dates further out. Venue-specific contingency plans (tents, heaters, timeline tweaks, guest comms) generate the moment rain or heat is flagged.
Contracts & Digital Signatures
Branded contracts with e-signatures, invoices, and mobile-ready coordination sheets for wedding day.
Vendor Network, Managed
Global directory with per-wedding assignments, payment tracking, reviews with rehire scores, and ready-to-send emails.
Invisible Details
Things That Just Work
No toggles. No settings. They happen quietly in the background so you can focus on the wedding.
Autosave everywhere
Every field saves as you type. No save button, no lost work.
Live data on tab focus
Switch back to Polivents and everything refreshes instantly.
Overdue tasks auto-flag
Missed deadlines turn red automatically. No manual checking.
Contracts mark themselves viewed
When a couple opens a contract or proposal, you see it.
Sunset syncs to the venue
Golden hour and sunset times update based on the exact venue coordinates.
Vendors link to budgets
Assign a vendor to a wedding and their budget category connects itself.
Overspend alerts
Budget categories turn amber the moment you go over estimate.
Duplicate guest detection
Import a guest list and duplicates are caught before they save.
Payment overdue badges
Vendor payments past due date get flagged across every view.
Weather watches your date
Climate outlook starts tracking the moment you set a wedding date.
And More
Everything a Planner Needs — Built In
AI Task Lists
12 role presets, all-in-one Tasks
Proposal Templates
Save & reuse across weddings
Vendor Portal Links
Secure, permissioned access
Venue Relationship CRM
Track visits & referrals
Floor Plans
Drag-and-drop table layouts
Design Boards
Mood boards & style guides
Transport
Shuttles, vehicles & logistics
Task Templates
Reusable task sets per type
Smart Nudges
14 proactive alert types
Analytics
Revenue & conversion data
Health Score
Planning readiness tracker
Vendor Reviews
Quality, reliability & value
In-App Chat
Real-time couple messaging
Email Outreach
Venue & vendor outreach drafts
Team Roles
Assistants with permissions
Daily Backups
Automated cloud backups
From Planners Like You
Don't Take Our Word For It
“I migrated 3 weddings in one afternoon. The instant timeline generator saves me a full day per wedding. My couples love their branded portal.”
Alejandra Moreno
Destination Planner, Los Cabos
“I went from 47 spreadsheet tabs to one dashboard. Budgets auto-track vendor payments, my couples see it in real time, and I built a day-of timeline in under 2 minutes.”
Rachel Chen
Full-Service Planner, Austin TX
“The white-label branding sealed it. My logo on every PDF, email, and portal. Three clients asked who built my "custom app."”
Sofia Ruiz
Luxury Event Designer, CDMX
Simple Pricing
Less Than a Vendor Lunch
Starter
For solo planners building their portfolio
Billed annually ($348/year)
- Up to 5 active weddings
- Client portal with RSVP & guest hub
- Budget & expense tracking
- Task management & timelines
- Vendor directory & assignments
- Team collaboration & daily task lists
- PDF exports (timelines, guest lists)
- Email support
- AI-powered features
- Email sequences & drip campaigns
- Leads & CRM
- Custom branding
Professional
The complete toolkit for established planners
Billed annually ($708/year)
- Unlimited active weddings
- Everything in Starter, plus:
- 8 AI tools (weekend generator, vendor emails, style guide…)
- AI mood board & style guide generator
- Email sequences & automated drip campaigns
- Leads with conversion tracking
- Smart nudges & health scores
- Menu builder with 13 dietary tags
- Vendor reviews & payment milestones
- Branded PDF exports
- Priority email support
- Team collaboration & white-label
Studio
For planning firms & multi-planner teams
Billed annually ($1188/year)
- Everything in Professional, plus:
- Up to 5 team members
- White-label client portal (your brand)
- Custom domain support
- Advanced analytics & reporting
- Team task assignments & permissions
- Dedicated account manager
- Phone & video support
- Custom integrations
- Data export & API access
- Onboarding & training session
- SLA guarantee
14-day free trial with full access. No credit card required. Cancel anytime.
Questions & Answers
About 20 minutes for your first wedding. Upload your logo, set your brand colors, add a wedding, and invite your couple. Most planners have their first wedding fully live within an hour — including importing an existing guest list.
Nothing is lost. Our import wizard accepts CSV, XLSX, and Google Sheets exports and automatically maps columns from HoneyBook, Aisle Planner, The Knot, and generic spreadsheets. Guests, tasks, budget items, vendors — all come in with one upload. You can run both systems in parallel until you're confident.
Absolutely. Add team members, delegate tasks with daily checklists, and keep every wedding organized in its own workspace. Each team member sees only what they need — no information overload.
Yes. The couple-facing guest hub, invitations, and RSVP flows can be set to Spanish, English, or both. Your internal dashboard adapts to your browser language. We're adding more languages based on planner demand.
Of course. Upgrade or downgrade from your account settings at any time. If you cancel, your current billing cycle completes and you can export all your data. No lock-in contracts, no cancellation fees.
Your data is yours — always. Before cancellation, you can export everything as CSV. After cancellation, we keep your data for 90 days in case you want to come back. After that, it's permanently deleted per our privacy policy.
No. Couples access their personalized hub via a magic link — no passwords, no app downloads. They can RSVP, view the timeline, select meals, and see travel details instantly. It works on any device and looks like it's part of your brand.
Wedding Data Is Sacred. We Treat It That Way.
Your clients trust you with their most personal day. We make sure the tools you use honour that trust completely.
Your Data Stays Yours
We never sell, share, or use your wedding details, guest lists, or client information for marketing purposes. Ever.
Encrypted at Every Layer
All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Passwords are hashed with bcrypt — we can never see them.
No Third-Party Data Sharing
Guest names, dietary needs, RSVPs, and contact details are never shared with advertisers, partners, or anyone outside your account.
You Control Access
Role-based permissions let you decide exactly what couples, assistants, and team members can see and do.
Read our full commitment → Privacy & Data Policy
Your Next Wedding Deserves Better Tools
Set up in 20 minutes. Your first wedding goes live today.
Start Your Free 14-Day TrialNo credit card required · Cancel anytime · Your data is always yours